Little Learners starting information

Welcome to Scopus Little Learners 

We are delighted that you chosen us to partner with you in our Little Learners program. 

We know that there will be many questions along the way and we hope that this will help guide you through the starting process. 

Please click through on each topic to access the information that you will need.

All parents in all year levels need to ensure they are familiar with the policies and information outlined in the Parent Handbook, on our website. The College's Child Protection Policy is also available on the same page. Any change to our policies is issued via the Scopus App and updates noted in the handbook. 

ELC hours and centre information

Long day care program 

Monday to Thursday             7.30am - 6.00pm 

Friday                                      7.30am - 5.00pm (Summer) 

                                                7.30am - 4.00pm  (Winter) 

The change between summer and winter time will be advised. 

Complete information regarding school dates for the coming two years can be found on the Mount Scopus Calendar which can be viewed here.

Operating period

The first day of operation for Little Learners is Thursday 6 January, 2022

The last day of operation is Friday 23 December, 2022.

Staffing

Little Learners is staffed on the ratio of 1 educator to 4 children for two year old children. 

There will be a maximum of 16 children in the room on any one day (except in the case of emergency care).

Our staff exceed the mandated qualification requirements. 


Drop off and pick up

At the start of the year as children settle into their new routines and become familiar with their new learning environment parents are required to walk into the room with their child to sign them in and drop them off in the mornings. As your child settles, if you wish to transition to using the drop off bay, where your child will be greeted by a staff member who will escort them to their room and sign them in, please discuss this with your teacher  to see if they feel the timing is right to do so. 

In the afternoon all children must be collected directly from the room; this cannot be done via the pick up bay. 

All arrangements will be subject to public health orders in relation to COVID-19 so there may be times when parents will be directed not to enter the room.

Required documentation

In order to ensure that your child/ren can commence, full documentation must be  completed and returned by Friday 26 November.

No child will be able to commence at Scopus whilst there is any outstanding documentation.  

A copy of your child's birth certificate must be submitted prior to commencement if they were initially enrolled prior to 2018. You will be contacted by Enrolments if you are required to submit it.

Click here to access written instructions for each section and the applicable year levels, where relevant.

*Please note that the 'no jab, no play' legislation applies to Little Learners. This means that no child can commence if we have not received their immunisation status certificate indicating that they have received all required immunisations for their age. 

Child profile form

At Mount Scopus we want to see our children flourish. Our aim is for children to not only develop their intellectual skills but also their social and emotional wellbeing. This is the time that they begin to learn valuable social skills and use them to build meaningful relationships. We want children to become resilient, sociable and confident learners.

We invite you to share some information with us about your child/ren. This will be used as a starting point at the pre-commencement meeting in December which you can build upon in your discussion with the teacher.

With this in mind, we ask you to complete a child profile form via the link below.  

Starting date: On this form there is also a question relating to your child's starting date. Although the program commences on Thursday 6 January, 2022, and billing commences on that date we understand that some people may still be on holiday at that time. Please complete the question as to  when you expect your child to commence at Little Learners. 

Please click here to access the profile form for Little Learners; please complete by Friday 19 November.

You will also need to email a headshot of your child to afaiman@scopus.vic.edu.au

Orientation opportunities and commencement schedule
Children

Children, along with their parents are invited to attend a pre-commencement interview. These are scheduled 15 minute meetings on Thursday 2 and Friday 3 December  between 8.30am and 11.00am. 

**If the public health directive at the time preclude face to face meetings on campus then these will be held via Zoom. You may also request a meeting via Zoom instead of face to face.**

Please call Anna in the FKI office on 8554 4700 to schedule your appointment time and whether you prefer a Zoom appointment.  

Important: Please remember that if your documentation is not completed and returned by 19 November you will not be able to proceed with the interview and your child may not be able to commence in January. 

These meetings are an opportunity for children to visit their new environment and meet the room teachers. It also allows for parents to discuss any particular likes or dislikes their child may have, or concerns they may have about their child, allowing for a smooth start to the year.  

Parents

Nor are parents forgotten. If you are a first time Mount Scopus  parent you may have many queries about the day to day program and logistics. Please diarise the dates and information will follow closer to the time for the following opportunities  on offer for parents:

  • Little Learners parent information session: Wednesday 1 December, 2020, 7.45pm
  • New Parents Dinner: New date - Thursday 3 February, 2022

Once the year commences teachers and the school communicate with parent through a number of digital Apps:

The Toddle app is a digital portfolio showing both group and individual learning. 

Teachers and admin post notices and a newsletter to the Scopus App regularly updating them on upcoming events, giving vital information.

It is important for parents to keep up to date with these notices as this is a main communication forum. 

See the Websites, apps and portals  page for more information.

New Parents Dinner

First time parents at Mount Scopus in all  year levels will be invited to our New Parents Dinner scheduled to be held just prior to school commencing. In 2022, this will be held on the evening of Thursday 3 February* . This allows the opportunity to meet some of the College Leadership Team, as well as other new parents. Invitations will be sent in December. 

* subject to any public health restrictions at that time

Commencement schedule

Little Learners will commence for students on Thursday 6 January, 2022.

To assist with settling in the children in a calm manner, the first two days for each child will focus on transition visits. 

For the first day parents are invited to visit and remain with your child for two hours either morning or afternoon. This can be on a day they are ordinarily booked in or not.  

For their second visit children can attend a half day (8:30am until 11.30am) without their parents on one of their regular scheduled days; please ensure your child brings their lunchbox with a packed lunch on that day. If they want to do half days for more than one day then that can be accommodated. 

They can then commence attending for full days. 

NB: This is a suggested transition schedule for children whose parents feel it would be beneficial. Any child may attend for the full day from the beginning of the year if you choose. 

If you are intending to be away during January, please mention this during the interview and our team can discuss with you whether or not it would be suitable for your child to commence before your holiday or wait untiil your return. This will vary in accordance with a child's nature and any previous experience with care arrangements.

Communicating with parents

Parent communication

Your child will be involved with various staff for their pastoral care as well as their education.

For pastoral care, your first point of contact is your child's classroom teachers who you will meet at the pre-commencement interview in January.  

Overseeing the pastoral care of all students is the ELC Coordinator, who liaises closely with the classroom teachers and Student Services. The Deputy Principal - Primary, is also at the campus regularly throughout each week. 

For educational queries, please contact the classroom  teacher directly.  Teachers are available to answer any queries about your child throughout the year and are best contacted by email or via a phone message which will be returned when they are not teaching. 

Contact details of all relevant staff caring for your child will be provided at the start of the school year however information is also available in the Useful Contact Information section below. 

The parent / teacher meetings are held in Terms 1, 2 and 4 for ELC students.

If you have any concerns about your child which you feel you need to advise prior to commencement then please contact Enrolments.

Class lists

Family contact details for the year group will be made available to parents in the Parent Lounge once school commences in February. These lists are only to be used for contacting other families for invitations and the like. They are not to be used in any way for commercial, fundraising or other purposes.

NB: It is up to parents to share their details via the Parent Lounge so if contact details are not visible it means the parent/s have chosen not to share them.

Parents Association

The PA is an active body at Fink Karp Ivany (FKI) and run a range of ongoing events including weekly challah sales,  Mother's Day and Father's Day stalls, and whole campus and inter-campus events.  

It also coordinates Helping Hands, supporting families within the school in times of need.

Little Learners parents are invited to become involved in this wonderful and vibrant body. 

Fees, government subidies and funding

Child Care Subsidy

Our ELCs  are licensed as Approved Long Day Care Centres through Mount Scopus Memorial College Early Learning Limited (ABN 44 611 377 881). By completing and returning the Child Care Subsidy form, we are able to process the government subsidy for you if your family is eligible.  

All subsidies are directed to the ELC and reduces the out of pocket amount paid for fees. 

If your family is not eligible for the Child Care Subsidy (CCS) then you will need to pay the Tuition Fees in full to the College.

Eligibility is determined by the household income as well as the activity level of parents. Any enquiries regarding your family's eligibility or subsidy level should be directed to Centrelink.  

There is an allowance of 42 absent days per financial year (more in 2021/22 due to Melbourne's COVID hotspot status. This means that you can still receive the CCS for days your child would normally attend when they are absent, up to this limit, including if the child is on a holiday or if not commencing from Day6 January. You don’t need to provide evidence for any absences you use under the 42 allowable absence limit.

Click here for more information on the Child Care Subsidy from the Australian Government.

Account payment

If you are unsure as to the level of CCS that you will receive, then our Accounts department will work with you to determine a suitable direct debit payment, which can then be adjusted if necessary, once the subsidy amount is known. Please note: Although we will claim the CCS on your behalf and apply it as a credit against your fees your fee statement will reflect the full fees being charged. Some of this will be offset by the CCS for eligible families. As we do not know how much CCS individual families will receive, and as the amount can change throughout the year if circumstances change, the CCS cannot be reflected on the fee statements.

Billable days

Families will be billed based on the days in the place offer confirmation from the first day the program operates, Thursday 6 January, irrespective of whether or not the child attends, even in the case of family holidays.

Parents are not charged for days when the centre is closed for public holidays, Jewish holidays (including all of Pesach) or over the New Year break as per the place offer confirmation. Please note that the last operating day for Little Learners is confirmation noted the program concludes on Friday 23 December, 2022.


Adding / changing days

Casual days can be requested on an ad hoc basis and will be confirmed approximately two weeks prior to the date. 

Any requests to book adhoc days should be sent to llrequests@scopus.vic.edu.au. 

If you wish to change or add to your permanent days then you can do so subject to availability. 

If you wish to reduce your days (down to a minimum of two days per week) then two weeks notice is required. 

Any requests to change permanent days should be emailed to Denise Kain.


Website, apps and portals

The following guide outlines the details for all year levels across the College.

College website

The College website hosts a range of information, including:

Campus details

Primary and Secondary curriculum handbooks,

College calendar

Parent handbook

Parent Lounge access,

Our Scopus Family - donations; volunteering; Parents Association, alumni, grandparents and friends

The Scopus Facebook page is also accessible via our website. Please note: in line with cyber safety guidelines we ask that photos are not tagged, nor any names of children in the photo divulged. You can ‘friend’ this page in order to access regular posts of photos and other information from across the College.

The Scopus YouTube channel is linked to the website. It is worthwhile revisiting some recent announcements and Rabbi Kennard's end of term messages which really showcase the energy and diversity of what is on offer at Mount Scopus. 

Two of the key tools that are used at Scopus are the Parent Lounge and the Scopus App. 

Scopus App

Almost all daily information and notices, as well as weekly campus newsletters are delivered via the Scopus App. 

The App also hosts links to a range of other resources and portals for parents that are discussed in this guide, such as Flexischools, the Caf online ordering system; Operoo; the Campion resources list; and the Driver Bus online booking portal, as well as providing another convenient link to Parent Lounge.

Due to work taking place over the coming weeks, updated information and instructions will be sent to families with regard to accessing the app in due course.

Parent Lounge

You will be issued with the login credentials to access Parent Lounge in the lead up to your child commencing. It is accessible in the header menu on the College website. 

Parent Lounge is used for a range of purposes, primarily:

  • maintaining your current contact details, and sharing them with other parents in your child's year level, 
  • organising parent teacher interview times,  
  • accessing school academic reports for Year 7 onward,
  • accessing your child's ongoing assessment results and dates, and their daily timetable for Year 7 onward,
  • paying school fees, and 
  • accessing 'How To' videos for the portals and apps under the School Links menu - NB: you will only be able to access this feature once you are a current parent. 

Operoo (formerly CareMonkey)

The College uses Operoo to fulfill its duty of care in medical and consent requirements for excursions and other off-campus activities. This system also provides you as parents with the opportunity to update medical information promptly and accurately.  

In the lead up to a student’s first day at school, parents will receive an invitation from Operoo to create a profile for their child, and share it with the College. Once you have created your child's profile, you can also opt to share them with any entity with a duty of care for your child/ren, eg Maccabi.

If you are already an Operoo customer through another organisation, you will be notified by the Operoo system that the College has joined. If so, adding the College as a trusted user is as simple as clicking on that notice.

Flexischools 

Cafeteria orders can be made via Flexischools. It is accessible via the Parent Resources section on the Scopus App or via a web browser - www.flexischools.com.au

Parents set up an account for each child and then can place orders ahead of time, or up to 9.30am on the morning that lunch is required. Orders can also be changed or cancelled.  

There is a range of daily specials, both hot and cold, that vary from day to day.

This is particularly handy if students have left their lunch at home and are not carrying cash with them.  

Some Parents Association lunch orders in the primary school are also made via Flexischools.

Toddle

Toddle is an online learning journal and digital portfolio used at Mount Scopus from Little Learners to Year 6. 

Toddle is a simple way for teachers and students to record and share their learning and what's been happening in the classroom.

The access information and links will be made available to parents prior to the commencement of school. You will need to ensure you are subscribed to your child's year level and class on the Scopus App.

Health and Medication

Health Centre, iIlness and medication

FKI has a Health Centre staffed by Registered Nurses from 8.30am to 3.30pm. 

Nursing staff are contactable on 8554 4758 or fkinurses@scopus.vic.edu.au.

Outside of normal operating times, staff operating activities before or after school have undergone first aid training.

For your own child’s benefit, and the well-being of other students and staff please do not send sick children to school or kinder. An unwell child will not be able to concentrate or learn effectively, and conversely, risks becoming more unwell and delaying their recovery by not being able to rest. 

Medication will only be administered for chronic illnesses, asthma or anaphylaxis. If your child requires other medication then they are not deemed well enough to be attending school. 

The Victorian government maintains a list of the minimum periods of exclusion from primary schools and children’s services for infectious diseases cases and their contacts. Click here to access.

Nut policy 

The College has an ‘Allergy Aware’ policy. Staff and students are strongly encouraged not to bring nut or nut based products onto the College Campus, however this cannot be guaranteed. All anaphylactic students are strongly encouraged to question the ingredients of all foods they eat.

Allergies

Please ensure that any allergies, including hayfever, are noted in the medical section via Parent Lounge, so symptoms are not unnecessarily confused with COVID symptoms.

COVID-like symptoms

If your child has COVID-like symptoms they will need to provide a negative COVID test result before returning. 

If your child has been unwell and has post-viral symptoms you will need to provide a negative COVID test result and a doctor's certificate as medical clearance before they can return to Little Learners. 

Summary checklist

Summary checklist:
  • return requested documents by Friday 19 November (completed forms, immunisation statement and any health management documents that are needed).
  • complete and submit child profile form (including nominated start date) and headshot by Friday 19 November. 
  • schedule pre-commencement parent/child/teacher meeting  by Friday 26 November.
  • download Toddle app by 5 January 2022
  • download Scopus App (instructions tba) by 5 January 2022
  • check information on Parent Lounge and complete the MCEEDCDYA government data section by 5 January 2022
  • complete child profile on Care Monkey by 5 January 2022
Useful contact information

ELC Key Contacts

Once your child commences, the following are the key contact details you may require.

ELC Coordinator:                                                          Shana Upiter                        03 9900 4648

Fink Karp lvany Campus:                                                                                            03 8554 4700

To contact all teaching staff

To contact all student support  staff

Accounts:

Child Care Subsidy enquiries                                  Edita Kucharski                             03 9834 0023

Tuition fee payments                                              Carmen Stania                             03 9834 0026

Main Reception - Gandel Campus, Burwood:                                                           03 9834 0000  

For general enquiries at the College  

To contact financial and clerical administrative staff  


Principal’s Office:                                                                                                          03 9834 0005  

To contact College Principal only:                         Rabbi Kennard

 

Deputy Principals:  

Deputy Principal, Primary:                                     Greg Hannon                                  03 9900 4602

Deputy Principal, Director of Alter Family School of Jewish Studies and Ivrit

                                                                                 Matti Borowski                                 03 9834 0003

Parents Association                                                                                                         03 9834 0160