Year 3 Discovery Centre - FKI starting information

We welcome you to Mount Scopus Memorial College in 2022. 

This is the parent information guide for the Year 3 Discovery Centre at FKI in Caulfield South.

We understand that when joining a new school, or even just moving to a different campus, there is a lot of new information to learn. We hope that this guide will answer many of your queries and become a convenient reference point for you over the coming months.  

Please click through on each topic to access the information that you will need.

All parents in all year levels need to ensure they are familiar with the policies and information outlined in the Parent Handbook, on our website. The College's Child Protection Policy is also available on the same page. Any change to our policies is issued via the Scopus App and updates noted in the handbook. 

School hours and commencement

School commences on Tuesday 1 February, 2022.


Monday to Thursday 8.30am - 3.00pm (3.10pm)

Friday (Summertime) 8.30am - 3.00pm (3.10pm)

Friday (Wintertime) 8.30am - 2.40pm (2.45pm)

Buses to GBH depart at the times in brackets.

Aftercare 

finishes 6pm Monday to Thursday

finishes 5pm Friday Summertime / 4pm Friday Wintertime


Complete information regarding school dates for the coming two years can be found on the Mount Scopus Calendar, which is accessible on the website by clicking here.

Timetables are issued to students and parents once they commence, which detail specialty lessons and which days runners are required to be worn for sports.


Out of school hours care (OSHC)

The out of school hours care (OSHC) program is operated inhouse by our own qualified staff. That means that children come to know the staff very quickly and can rely on seeing familiar faces whenever they attend. 

The OSHC program is seen as an extension of the children's learning, providing continuing enrichment outside of the classroom. 

All of the Scopus OSHC programs are approved for eligible families to receive the government Child Care Subsidy; all families considering using this program at any stage up to Year 6 should complete the Child Care Subsidy form in the documentation section if your child has not attended Kinder at Scopus. 

Before school

Supervised activities on the oval are available from 7.50am at no extra cost. This is available for students who are dropped off directly at FKI and provide an extra opportunity for physical activity for the children prior to the school day commencing.

Students arriving by bus from GBH will not arrive in time to participate in these activities.

Aftercare
  • Incursions and Workshops offered by external partners throughout the year such as sports, art, cooking, magic, acrobatics, etc, are offered on a rotating basis. (Externally operated activities are subject to public health directives relating to the COVID pandemic period and thus subject to the current regulations, may not be offered.)
  • Links for Bookings are always available via Parent Resources on the Scopus App.
  • Workshop bookings open between two and three weeks prior to the term commencing, other than Term 1, which opens around the start of term. Forms contain all relevant information (fees, policies and procedures). 
  • Programs for Prep to Year 3 will be available at both GBH and FKI. Students can be booked in at either campus or mix campuses on different days, ie Tuesday at GBH and Thursday at FKI. This offers parents maximum flexibility. 
  • The workshops at FKI will not be scheduled to commence until after the bus has arrived from GBH. 
Holiday Program
  • The holiday program operates for school age children with a program that includes themed days, incursions and a range of exciting and engaging excursions.
  • It normally operates at GBH, but may operate at FKI from time to time, depending on any maintenance or building requirements.
Required documentation

No child will be able to commence at Scopus whilst there is any outstanding documentation.  

A copy of your child's birth certificate must be submitted prior to commencement if they were initially enrolled prior to 2018. You will be contacted by Enrolments if you are required to submit it.

Click here to access written instructions for each section and the applicable year levels, where relevant.

Orientation and transition

The orientation and transition program is key to a successful commencement and integration into a new school environment, both for the student and for parents. 

To assist with the transition there is a program in place, designed to provide our current cohort and joining students the opportunity to become familiar with each other and with their new learning environment. 

We actively work to coordinate play dates for new children joining Scopus to help each child to have a familiar face on Day 1 where possible and will be in touch directly with parents.

Transitioning between campuses will be a big step for some children. For others, including those who have previously attended FKI, it will be highly anticipated. 

Similarly, children joining Scopus from other schools may be both excited and nervous. 

All children will respond differently to this transition. 

Subject to public health orders, we shall invite our new students indivually to join our current Year 2 cohort at GBH to help make social connections prior to joining our Year 2s for transition visits to the Year 3 Discovery Centre on Tuesday 16 and Wednesday 17 November. 

Detailed information will be sent in due course.

Parent orientation

A parent orientation and information evening is scheduled to take place at the Discovery Centre at FKI at 7.30pm on Tuesday 23 November.

This will allow families to explore the learning spaces and develop a more detailed understanding of the DC program their children will be joining next year.

New Parents Welcome

First time parents at Mount Scopus in all year levels are invited to our New Parents Dinner scheduled to be held just prior to school commencing. In 2022, this is planned for the evening of Thursday 3 February*. This allows the opportunity to meet some of the College Leadership Team, as well as other new parents. 

An invitation will be sent in December.

*subject to public health orders

Class placement and lists

At Mount Scopus we want to see our children flourish. Our aim is for children to not only develop their intellectual skills but also their social and emotional wellbeing. This is the time that they begin to learn valuable social skills and use them to build meaningful relationships. We want children to become resilient, sociable and confident learners.

When considering class placements, we take a long term approach. We know from experience when a group of familiar children start together, the first few days are comforting but this can often lead to social exclusivity and the inability to make new friends in the long term. 

Class lists are organised by the Campus Coordinator together with the teachers of the previous year level. New students will be placed with at least one nominated friend if available, as well as observations from the trial and transition visits.

New students only: Please complete the form below for your child by 

2022 Years 1 to 3 entry child profile form

Communicating with parents

Parent communication

Your child will be involved with various staff for their pastoral care as well as their education.

For pastoral care, your first point of contact is your child's classroom teacher.  Your child’s teachers will contact you shortly after your child commences. 

Overseeing the pastoral care of all students is the Campus Coordinator, who liaises closely with the classroom teachers, Student Services and the Wellbeing team. The Deputy Principal - Primary, is also at the campus regularly throughout each week. 

For educational queries, please contact the classroom  teacher directly.  Teachers are available to answer any queries about your child throughout the year and are best contacted by email or via a phone message which will be returned when they are not teaching. 

Contact details of all relevant staff caring for your child will be provided at the start of the school year however information is also available in the Useful Contact Information section below. 

The parent / teacher meetings are held in Terms 1 and 3 for school-aged students.

School-aged students will receive a comprehensive academic report in Terms 2 and 4. 

If you have any concerns about your child which you feel you need to advise prior to commencement then please contact Enrolments.

Communicating with separated parents

All communication with parents is predicated on the basis that, unless there are court orders in place to the contrary, parents share responsibility for the long term welfare of their children and have the right to be involved in, and communicated with about all relevant issues. 

Parents are responsible for advising the College of any changes in their family situation. If parents separate and then reconcile, this information should also be passed on to the College.

The College maintains systems which clearly show the details of both parents to teachers and other relevant staff who are responsible for communicating directly with individual families. Teachers and other staff are trained in how to read and act on this information.

The vast majority of information regarding students' activities and learning is posted on the Scopus App (and Toddle for ELC and school-aged children).

Emails or phone calls are only used for individual and private matters.

Consent is required from both parents for their child/ren to participate in some activities however if one parent does not respond, then it is presumed that they will abide by the response of the other parent. If one parent provides consent and the other withholds it then the student will not be able to participate in the activity.  

We understand that in some cases, communication between separated parents and sharing of details can be a sensitive issue. We urge all parents to understand that the procedures developed by the College are designed to place their child/ren's welfare as the top priority and allow the staff responsible for their well-being to proceed with clarity. Ensuring the information we have remains current is vital to achieving that outcome. 

Most tools used by the College (Scopus App, FlexiSchools, Toddle, QK Kiosk) are based on individual rather than family user so the processes do not differ for split families, However, for  the key tools, Parent Lounge and Operoo, separated parent/guardian users of these apps may have different or additional procedures when using them from other families - please click here to access.

Website, apps and portals

The following guide outlines the details for all year levels across the College.

College website

The College website hosts a range of information, including:

Campus details

Primary and Secondary curriculum handbooks,

College calendar

Parent handbook

Parent Lounge access,

Our Scopus Family - donations; volunteering; Parents Association, alumni, grandparents and friends

The Scopus Facebook page is also accessible via our website. Please note: in line with cyber safety guidelines we ask that photos are not tagged, nor any names of children in the photo divulged. You can ‘friend’ this page in order to access regular posts of photos and other information from across the College.

The Scopus YouTube channel is linked to the website. It is worthwhile revisiting some recent announcements and Rabbi Kennard's end of term messages which really showcase the energy and diversity of what is on offer at Mount Scopus. 

Two of the key tools that are used at Scopus are the Parent Lounge and the Scopus App. 

Scopus App

Almost all daily information and notices, as well as weekly campus newsletters are delivered via the Scopus App. 

The App also hosts links to a range of other resources and portals for parents that are discussed in this guide, such as Flexischools, the Caf online ordering system; Operoo; the Campion resources list; and the Driver Bus online booking portal, as well as providing another convenient link to Parent Lounge.

Due to work taking place over the coming weeks, updated information and instructions will be sent to families with regard to accessing the app in due course.

Parent Lounge

You will be issued with the login credentials to access Parent Lounge in the lead up to your child commencing. It is accessible in the header menu on the College website. 

Parent Lounge is used for a range of purposes, primarily:

  • maintaining your current contact details, and sharing them with other parents in your child's year level, 
  • organising parent teacher interview times,  
  • accessing school academic reports for Year 7 onward,
  • accessing your child's ongoing assessment results and dates, and their daily timetable for Year 7 onward,
  • paying school fees, and 
  • accessing 'How To' videos for the portals and apps under the School Links menu - NB: you will only be able to access this feature once you are a current parent. 

Operoo (formerly CareMonkey)

The College uses Operoo to fulfill its duty of care in medical and consent requirements for excursions and other off-campus activities. This system also provides you as parents with the opportunity to update medical information promptly and accurately.  

In the lead up to a student’s first day at school, parents will receive an invitation from Operoo to create a profile for their child, and share it with the College. Once you have created your child's profile, you can also opt to share them with any entity with a duty of care for your child/ren, eg Maccabi.

If you are already an Operoo customer through another organisation, you will be notified by the Operoo system that the College has joined. If so, adding the College as a trusted user is as simple as clicking on that notice.

Flexischools 

Cafeteria orders can be made via Flexischools. It is accessible via the Parent Resources section on the Scopus App or via a web browser - www.flexischools.com.au

Parents set up an account for each child and then can place orders ahead of time, or up to 9.30am on the morning that lunch is required. Orders can also be changed or cancelled.  

There is a range of daily specials, both hot and cold, that vary from day to day.

This is particularly handy if students have left their lunch at home and are not carrying cash with them.  

Some Parents Association lunch orders in the primary school are also made via Flexischools.

Toddle

Toddle is an online learning journal and digital portfolio used at Mount Scopus from Little Learners to Year 6. 

Toddle is a simple way for teachers and students to record and share their learning and what's been happening in the classroom.

The access information and links will be made available to parents prior to the commencement of school. You will need to ensure you are subscribed to your child's year level and class on the Scopus App.

Learning resources and uniform

Enrolling at a new school becomes more tangible once new books and uniforms are purchased. 

The guide below outlines the processes around these and other areas. 

Uniforms

The information relating to school uniforms is available by clicking here.  

There are details of which items are compulsory and optional. Both the Summer and Winter uniforms are permitted to be worn all year round, although they must be worn in their entirety; students may not wear pieces from both the Summer and Winter uniform, or sport uniform, together. 

NB: Shoes - please note that students can choose to wear black leather school shoes OR fully black runners (including black laces) as per the uniform list. 

Year level specific information

Year 3 students only

  • Students entering Year 3 will also require a sports uniform which includes a sports top, sports shorts, sports jumper and tracksuit pants.  Students’ sport house will be confirmed before they commence as a house-coloured sports top is required. 
  • Year 3 Discovery Centre students will receive a DC hoodie at the start of the year which they wear instead of the school jumper so there is no need to purchase a school jumper for Year 3. 

Year 6 students only 

  • Parents of students joining Mount Scopus in Year 6 have the option of purchasing a blue Secondary sports top instead of the Primary house coloured sports top if they wish. 

Ashkanasy = green

Bialik = red

Hillel = blue

Monash = yellow

Uniforms can be purchased from Dobson’s at 667 Glenferrie Road, Hawthorn or can be ordered online at www.dobsons.com.au. The password is MTS4335. 

Years 4 to 6 students only

  • Scopus sports jackets ($60) and beanies ($15) are available to order directly from the SFPS office, subject to stock availability. 
Second-hand uniforms

Second-hand uniforms are available for purchase at the Posh Opp Shoppe at 484 Glenhuntly Road, Elsternwick  with proceeds going towards the JCAS (Jewish Children’s Aid Society) which helps integrate children with disabilities into Jewish day schools.

The JCAS strongly believes that every Jewish child has a right to a Jewish education regardless of their special needs. In addition, and just as importantly, a whole generation of school children are educated to embrace difference and welcome all Jewish children into the community. Mount Scopus College supports the JCAS and benefits from the support of disadvantaged students.

The Posh Opp Shoppe is open during the week which will allow parents to shop without making an appointment.

Books and learning resources 

Our Primary Bulk Stationery program  includes all book list items for Primary students. This effectively means that there is no book lists for Primary students and that all resources including stationery and Jewish Studies texts and siddurim, haggadot and chumashim will be provided within the classroom as required throughout the year. The cost of these resources has been included in the tuition fee. Requirements are continually reviewed to ensure that costs savings are achieved and passed on to parents via a lower impost in the school fees.

Year 3 students are allocated an iPad to use at school during the year, along with the accessories that they require. They become responsible for looking after their own device, which remains at school, and have direct access to their work.  

Transport

To ease the logistics for parents of school aged children, the College offers a private bus network. 

Junior Campuses (Prep to Year 3)

Buses run between FKI and GBH each morning and afternoon at no extra cost to parents as per the following schedule. 

FKI to GBH - depart FKI at 8.00am, return at 3.45pm

GBH to FKI - depart GBH at 8.15am, return at 3.35pm

Students will need to be registered to use the bus to ensure sufficient capacity is available. Children progressing from FKI  to GBH, and families with siblings across both campuses will be prioritised. 

Smorgon Family Primary School, Gandel Campus, Burwood (Years 4 onward)

Families can choose to use the bus on a permanent or casual basis. 

Permanent usage incurs an annual charge, billed alongside the school tuition fees.  Students can travel on their standard permanent route OR use the early or late buses as required for school activities.

Casual users are charged per use (currently $10 per trip) and have access to an online booking system. Casual users are not charged to use the early or late bus to attend a before school or after school activity run by the College.

Students are required to tap on and tap off the bus for each journey with their bus pass that is provided to them when they start using the bus.  

Bus route information

Bus routes, including bus stop and times information are reviewed each year in line with the changes to the distribution of addresses of families at the College using the bus service. The bus stop details will be  made available via  the bus portal  in December, to allow plenty of time for parents and students to familiarise themselves with the location of their stops prior to the commencement of school.  

Accessing bus route information
  • a notice is issued to parents once the information is available on the portal;
  • families will need their child's Student Code provided by the College to be able to set up a new account; this code is available via Parent Lounge (see the Website, apps and portals page for further details); 
  • the set up will only work if the steps are followed in order;   
  • three  security questions will be required; student's first name,  student's last name and the student code.

Tip: On occasion, students may need to use the early or late bus services which have two routes each. To determine the most convenient route / stop to use parents can refer to the map on the portal. 

The links below provide the instructions to set  up an account for the online transport system:

Permanent / yearly pass set up manual

Casual user pass set up manual

Friday afternoon drop off times 

On Friday afternoons in Terms 2 and 3 (Wintertime), and some other days as advised, the drop off time will be 35 minutes earlier than the standard time. The changeover between Summer and Winter Friday times will be advised by the College.

Extra-curricular activities

One of the hallmarks of a Scopus education is the vast range of extra-curricular programs on offer.

The types of activities on offer will vary throughout the year, but may include the following:

Before school (activities change every term):

  • soccer
  • 20/20 cricket
  • basketball
  • rounders
  • fitness

Every term a wide array of lunch time enrichment clubs are also offered (subject to COVID-safe restrictions). They encompass sporting activities, craft, garden and pet club, and musical options. Activities vary on a term by term basis in line with seasonal considerations. Students are invited to sign up to participate and are expected to attend for the entire term. Whilst not compulsory, many students will choose to participate.


Performing Arts

Private music tuition

Mount Scopus operates an extensive music program with a range of performance opportunities.

Private instrumental and vocal tuition is available to take place at the College during school hours, or in some cases, after school, pending the teacher's availability. During school hours, students are withdrawn from classes on a rotating basis so they do not continually miss the same class.

Tuition is available in a range of instruments, including, but not limited to the following:

  • Piano
  • Voice
  • Violin
  • Drums
  • Guitar

Further instrumental choices are added as the students progress to the Gandel Campus in Burwood.

To learn more about the diversity of performance opportunities click here.

Miscellaneous information
Nut policy

The College has an ‘Allergy Aware’ policy. Staff and students are strongly encouraged not to bring nut or nut based products onto the College Campus, however this cannot be guaranteed. All anaphylactic students are strongly encouraged to question the ingredients of all foods they eat.

The College cafeteria and camping programs are ‘Nut Free’ as are all special school celebrations/activities catered for by the College

Health Centre, iIllness and medication

Each campus has a Health Centre staffed by Registered Nurses per the details below.

FKI / GBH - staffed from 8.30am to 3.30pm 

Gandel Campus, Burwood - operates during College hours

Outside of normal operating times, staff operating activities before or after school have undergone first aid training.

For your own child’s benefit, and the well-being of other students and staff please do not send sick children to school or kinder. An unwell child will not be able to concentrate or learn effectively, and conversely, risks becoming more unwell and delaying their recovery by not being able to rest. 

Medication will only be administered for chronic illnesses, asthma or anaphylaxis. If your child requires other medication then they are not deemed well enough to be attending school. 

The Victorian government maintains a list of the minimum periods of exclusion from primary schools and children’s services for infectious diseases cases and their contacts. Click here to access.

Fee statements

The initial fee statement and policy is sent out in mid-January. It will detail the amount due for all children registered at the College, including tuition fees, security levy and transport levy where appropriate. A direct debit form is included. 

Child Care Subsidy

Both the ELCs and OSHC (Out of School Hours Care) programs are approved programs and attract the government subsidy for eligible families who have submitted the required information. The fee statement will reflect the full fees prior to the subsidy, but the subsidy will be received directly from the government and credited to the parent account after the year has commenced. 

Parent involvement / volunteering

Parents and grandparents are encouraged to volunteer for various activities, including reading to the children in the kinders and lower primary levels, tuckshop and lunch order, cooking club and other events from time to time.   

Parents are also invited to assist on some school excursions, but will be required to undertake some basic security training. 

A Working With Children Check is required for all volunteers at the College. 

Opportunities also are available  for parents to be meaningfully involved in events such as careers day, or share their expertise via the Parents Association or the College Council which acts as an advisory body to the Principal in the areas of direction, philosophy and policy. 

Parents Association (PA)

The Parents Association is very active throughout the kinder and primary year levels with varying activities, such as the weekly Challah stall, Mothers and Fathers Day gift stalls, and social and fundraising events.  

The PA also coordinates volunteers for a number of years in advance who run the Simcha list to avoid clashes in scheduling Bar and Bat Mitzvah functions.  Contact the PA Administrator to request further information regarding the Simcha list for your child's year.

Useful contact information

Once your child commences, the following are the key contact details you may require.


Principal’s Office:                     Rabbi Kennard         03 9834 0005  

To contact College Principal only

 

Deputy Principals:  

Deputy Principal, Primary        Greg Hannon             03 9900 4602

Deputy Principal, 

Director of Alter Family School of Jewish Studies and Ivrit

                                                   Matti Borowski            03 9834 0003


FKI Reception:                                                            03 8554 4700

Campus Administrator               Anna Faiman 

To contact Medical Centre

OSHC Department Coordinator: Beny Zimberg bzimberg@scopus.vic.edu.au

FKI OSHC Facilitator:                   Jade Kobrin

Main Reception:                                                           03 9834 0000  

For general enquiries at the College  

To contact financial and clerical administrative staff  


Enrolments:                                                                   03 9834 0070

Parents Association Administrator                             03 9834 0160

                                                                    

Accounts:

Tuition fee payments                Carmen Stania            03 9834 0026

Holiday program payment  enquiries

                                                    Edit Kucharski              03 9834 0023

Fee assistance enquiries          Laurent Schonker        03 9834 0027 

Summary checklist

Summary checklist for NEW STUDENTS:

  • complete and return information as requested for transition visits by Friday 12 November
  • complete and submit child profile form by Thursday 25 November 
  • complete medical and emergency contact information no later than Thursday 2 December
  • confirm if use of the GBH/FKI/GBH bus is required by Monday 6 December
  • NEW school students - send end of year school report to Wendy Saffer by Friday 17 December
  • schedule pre-commencement parent/child/teacher meeting prior to school commencement if required
  • download Toddle App by 14 January 2022
  • download Scopus App (details tba) by 14 January 2022
  • check information on Parent Lounge by 14 January 2022 and complete MCEECDYA government data section via Student Details / General Details 
  • complete child profile on Operoo by 27 January 2022
  • set up Direct Debit / fee payment by 27 January 2022
  • download required apps / e-learning resources onto device by 27 January 2022